Counselor, Trainer & Seminar Leader Management
One of our most important extensions to the booking platform is the comprehensive module for counselors, trainers, and seminar leaders. Wherever personnel assignments must precisely align with capacities, dates, and seasonal occupancy, our add-on provides maximum transparency and noticeable relief – from the first application to the deployment at the destination.
Application Process & Recruiting
The annual process begins with centralized recruiting and applicant management. All applications are automatically recorded, documents are reviewed, and interviews are prepared in a structured way. New team members are seamlessly integrated into the workflow, while existing staff are efficiently upskilled. Once the seasonal planning is finalized, the system automatically generates all contracts based on your Microsoft Word templates – fully personalized, legally compliant, and ready to send.
Qualifications & Digital Questionnaires
A flexibly customizable questionnaire supports you in making informed selection decisions. Motivation, pedagogical experience, language skills, certifications, and medical information are recorded digitally, stored in a structured format, and made fully available for your staff planning.
Communication & Team Organization
All communication takes place seamlessly within the system: a wide range of customizable email templates, automatic logging, and deadline monitoring ensure complete transparency. Additionally, the system fosters team culture and communication through daily notifications about birthdays and important events – a small but valuable contribution to team cohesion.
Document Management & Profile Login
With our powerful document management – ideally combined with the self-service profile login – contracts, background checks, certificates, and all other important documents are stored securely. Counselors can update their documents at any time, significantly reducing administrative workload.
Assignment Planning, Roles & Skills
In their profile login, counselors can register their availability and preferred dates early on, enabling your team to create efficient and flexible deployment schedules. Roles, skills, and qualifications – such as first-aid or climbing certificates – are clearly categorized, ensuring optimal team composition. The software automatically generates clear planning and staffing overviews, so you always know which resources are available.
